Meetings should be inclusive by design. Clear agendas, advance materials, and a culture of inviting input reduce exclusion and potential harassment triggers.

Norms for inclusive meetings

• Share agenda and goals in advance.
• Use explicit invitation to contribute and avoid interruptions.
• Provide alternative communication channels (chat, notes) during the session.

Remote and hybrid participation: ensure everyone can see, hear, and respond. Use captioning, interpreters, and accessible collaboration tools.

Facilitation practices

• Set a parking lot for off-topic ideas and revisit later.
• Monitor pacing to accommodate processing differences.
• Model allyship by supporting colleagues who need accommodations.

Harassment prevention: inclusive meetings reduce opportunities for miscommunication, exclusion, and microaggressions.