Roles and Responsibilities Overview

Clear ownership is essential for a safe and respectful workplace. This lesson outlines the responsibilities of Employees, Managers, and HR, and explains how a defined cadence keeps the program effective and compliant.

Employees

Employees are expected to engage with the training, apply learnings in daily work, and participate in reporting concerns through approved channels. They should uphold policy expectations and treat colleagues with dignity and respect.

• Complete required trainings by assigned deadlines
• Practice inclusive language and respectful communication
• Report concerns through approved channels without fear of retaliation
• Protect confidentiality of reports and witnesses

Managers

Managers model appropriate behavior, monitor team conduct, and coach employees on policy expectations. They coordinate responses to concerns and ensure timely escalation when needed.

• Provide coaching conversations and feedback
• Track team training completion and follow up on overdue modules
• Escalate potential incidents to HR promptly
• Protect team privacy and ensure fair handling of reports

HR and Governance

HR ensures program integrity, maintains records, and supports investigations. They provide access to training, run compliance reports, and safeguard privacy.

• Maintain training records and compliance metrics
• Coordinate investigations with proper process
• Generate reports for audits and leadership reviews
• Ensure non-retaliation and consistent enforcement

Cadence and Oversight

Cadence defines how often training occurs, reminders are sent, and refresh cycles run. A clear cadence helps sustain awareness and compliance over time.

• Initial certification, annual refresh, and ongoing reminders
• Audit-ready reporting with up-to-date records
• Policy updates reflected in refreshed content
• Governance reviews to ensure continuous improvement