Best Practices for Virtual Meetings

Join meetings on time, ensure your camera and microphone work, and minimize distractions. Use a neutral background when possible and test technology ahead of time. Respect participants by staying engaged and avoiding multitasking during the session.

Participation and Accessibility

Encourage equitable participation by inviting quieter teammates to share input. Enable captions and consider visual accessibility by using descriptive language in descriptions. Provide alternatives for participants with limited bandwidth or devices.

Privacy and Safe Interactions

Be mindful of what is shared on screen and in chat. Do not display or discuss sensitive information without consent. Address exclusion or harassment promptly by following established escalation paths and keeping records as required by policy.

Harassment Response in Meetings

Address microaggressions and aggressive behavior in real time, or report after the meeting if necessary. Encourage respectful disagreement and avoid personal attacks. Apply inclusive meeting norms to create safe spaces for all participants.

Checklist for effective and respectful video meetings and a reminder to report incidents using formal channels.