Overview

When harassment occurs, email is a formal record and a channel for escalation. This lesson provides steps to report, document, and escalate incidents appropriately.

Recognizing harassment in emails

Identify language or actions that threaten, intimidate, or discriminate. Note dates, times, participants, and context for accuracy.

Documentation best practices

Keep copies of all relevant emails. Include concise incident summaries with objective details and any responses received.

Escalation paths

Follow the organization's policy for reporting. Identify the appropriate channels such as supervisor, HR, or a designated harassment response team.

Templates and privacy

Use a clear reporting template and protect the reporter’s privacy. Seek support resources and understand confidentiality limits.

Sample reporting email

• Subject: Report of harassment on [date] in [channel]
• Body: Describe incident, participants, impact, steps taken, and requested action.