Overview

Chain of custody documents the handling of records from intake to final disposition. Record every transfer, access, and modification with timestamps and user IDs.

• Encrypt records in transit and at rest.
• Use secure storage and access-controlled repositories.
• Maintain regular backups and tested recovery procedures.
• Document any external requests for records and the response.

Compliance frameworks may include privacy laws, HR policies, and organizational codes of conduct. Align documentation practices with applicable standards and conduct periodic audits.

Handle data subject access requests promptly, verify identity, and provide information to the extent permitted by law and policy.

Continuous improvement: monitor incidents, update procedures, and train staff to prevent leakage and ensure accountability.