Accurate and Complete Documentation

Capture essential facts such as dates, times, locations, people involved, and the exact statements where appropriate. Record the context without assumptions to preserve objectivity and usefulness for investigators.

Case File Structure and Evidence

Organize documents, emails, witness statements, and digital records by incident. Maintain a clear chronology and ensure chain of custody for any physical or electronic evidence.

Retention, Privacy, and Compliance

Follow policy dictated retention periods and secure storage. Access should be limited to authorized personnel. Regular audits help maintain integrity and compliance with privacy laws.

Documentation Checklist

• Record all relevant facts with timestamps
• Preserve evidence and maintain order
• Protect sensitive information and follow retention rules