Approaching the affected employee
Meet in a private, respectful setting. Use empathetic language, acknowledge the employee’s experience, and explain that the goal is to ensure safety and take appropriate action. Reiterate confidentiality and anti-retaliation policies.
Offering support and accommodations
Discuss available resources such as EAP, counseling, time off, or flexible scheduling. Obtain consent before sharing details with others, and document the resources offered and any responses.
Team communications
Share essential policies and expectations with the team without disclosing sensitive details about individuals. Emphasize zero tolerance, respect, and support for all employees. Provide clear reporting channels and assure ongoing monitoring.
Follow-up communications
Schedule check-ins, provide process updates as allowed by policy, and confirm ongoing safety. Document all communications and responses for accountability.